CPEA TRANSFER PROCEDURES (2022)

GROUNDS FOR A TRANSFER REQUEST

Transfers will only be allowed under the following strictly adhered to grounds:

For a student to be transferred (from the first school assigned to another), at least one of the following criteria must be met:

a) AVAILABILITY of Space: in accordance with the 1:35 teacher to pupil

ratio.

b) VACATED Space: where a student has vacated an assigned placement at the school for which a transfer is requested.

c) OTHER Special Conditions: Hinged on a) and b), but not limited where

the following conditions apply:

• Medical and/or Psychological Conditions: underlying conditions with proven history and records.

• Change in Residence: Where the student now resides closer to the preferred school (proof required).

PROCEDURES FOR A TRANSFER REQUEST

TRANSFERS: The following procedures will apply when requesting transfers

for students:

1. Parents or Guardian shall apply for transfer electronically via the following link: https://form.jotform.com/213265617572862.

2. The applications form should be completed by 1st July 2022.

3. The application will be reviewed by a CPEA Transfer Committee (comprised of the manager, the principal and vice principal of the school), chaired by the principal.

4. The school’s CPEA Transfer Committee will meet and submit their recommendations to the Ministry of Education, through the Office of the Chief Education Officer, no later than two (2) weeks after the results are published. Recommendations received after the deadline will not be considered.

5. Principals will send all recommendations for transfers to the Ministry of Education through the Office of the Chief Education Officer, for final approval.

6. All recommendations for transfers shall be forwarded to the Planning, Research & Development Unit through the Office of the Chief Education Officer, for documentation and collating, which must be done within two (2) business days following receipt.

7. All recommendations shall then be forwarded to the Ministry’s CPEA Oversight Committee (comprised of Chief Education Officer, DCEO- Testing & Measurement; DCEO-School Administration; Senior Planning Officer), for transfer review and decisions.

8. Transfers will only be granted after the Ministry of Education has reviewed and officially documented the transfer decision.

9. Immediately following the review and decisions, the following steps shall

be taken

a) for all approved transfers, the parent or guardian shall be notified

in writing by the Office of the Chief Education Officer, so that all

requisite steps are followed.

b) For all denied transfers, the parent or guardian shall be notified

in writing by the Office of the Chief Education Officer, so that all

requisite steps are followed.

NOTE

• The Ministry of Education will NOT ACCEPT any hard copies of completed transfer forms from parents, and accordingly, parents MUST refrain from making their request physically at the Examination’s Unit.

• Parents who DO NOT have access to electronic means of submission can contact the Educational Testing and Measurement Unit via telephone: 440-2791 or 440-2737 Ext: 27004, to assist with the same.

• Late submission of transfer forms and incomplete forms WILL NOT

be considered.

• Based on students’ performance and the number of students placed in the school of their first choice, some schools have already met their CAPACITY.

Therefore, the Ministry of Education WILL NOT allow transfer to schools where the class size is already at its maximum.